Description
* Temporary assignment with strong potential to convert to a permanent position
* Support 3 VPs - Full time role with one day HO
## About Our Client ##
Our client is an international company.
## Job Description ##
Travel & Expense Management
* Coordinate complex international travel itineraries, ensuring efficiency, accuracy, and compliance.
* Manage expense reporting processes with precision and attention to detail.
* Anticipate needs, identify potential issues, and ensure seamless execution of all travel-related arrangements.
Calendar & Meeting Coordination
* Support scheduling across multiple time zones.
* Prepare meeting agendas, materials, and logistics in advance.
* Liaise with internal stakeholders to ensure smooth daily planning.
Internal Event Coordination
* Organize internal leadership meetings, workshops, and team gatherings.
* Manage logistics, communication, materials, and vendor interactions when required.
## The Successful Applicant ##
* **Outstanding organizational and prioritization skills**, with the ability to manage competing requests from multiple leaders.
* **Autonomy and proactivity**, with a strong ability to anticipate needs and work independently.
* **Proven expertise in Travel & Expense management**, including familiarity with T&E systems and compliance processes.
* **Strong communication skills in English**, with a professional, diplomatic, and service-oriented approach.
* **Event coordination capabilities**, from logistics to materials preparation.
* **Discretion and reliability**, especially when handling sensitive or confidential information.
* **Adaptability and composure** in a dynamic environment with changing priorities.
* **Solid command of Microsoft Office 365** (Outlook, Teams, Excel, PowerPoint), with the ability to learn new tools quickly.
* **A collaborative mindset**, able to work smoothly with other assistants and internal teams.
## What's on Offer ##
Temp to perm mission.
Quote job ref
JN-012026-6926450
Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
FMCG (Fast Moving Consumer Goods)
Location
Nyon
Contract Type
Interim
Job Reference
JN-012026-6926450