Human Resources

• Ensure the administrative management of personnel files throughout the entire employee lifecycle.
• Prepare employment contracts, amendments and HR documents.
• Manage employee onboarding and offboarding formalities.
• Ensure administrative follow-up of absences, accidents, illnesses and relations with insurance companies.
• Update personnel data in various HR systems.
• Participate in the monitoring of training, evaluations and HR deadlines.
• Respond to employee requests and support them in their administrative procedures.
• Develop and monitor various dashboards, statistics and HR indicators.
• Participate in the continuous improvement of HR procedures and processes.

Executive Assistance & Governance

• Provide secretarial support to the General Management and follow up on current affairs.
• Draft and format correspondence, minutes and administrative documents.
• Prepare meetings, convocations and documents intended for governance bodies.
• Organise and coordinate the annual calendar of meetings and sessions.
• Write minutes of Management and Foundation meetings.
• Ensure administrative follow-up of decisions and actions implemented.
• Participate in the organisation of cross-functional projects and the smooth administrative operation of establishments.
• Work closely with service managers and management teams.

Continuous Improvement

• Participate in updating internal procedures and the quality system.
• Contribute to the optimisation of administrative and HR processes.
• Carry out administrative controls inherent to the role.
• Participate in various institutional projects as needed.

Your Profile

• Commercial, administrative or HR training.
• Federal diploma as an HR specialist highly appreciated.
• Proven experience in personnel administrative management, human resources or executive assistance.
• Excellent writing skills in French.
• Very good command of IT and office tools.
• Ease in managing several files and contacts simultaneously.
• Experience in a nursing home, a health institution, a foundation or a semi-public structure is a real advantage.

Your Qualities

• Impeccable sense of confidentiality.
• Organisation, rigour and reliability.
• Autonomy and sense of responsibility.
• Initiative and anticipation skills.
• Excellent sense of service.
• Diplomacy and interpersonal ease.
• Ability to work in a demanding human environment.
• Sensitivity to the values of the medico-social sector.