Independent Swiss company active in the financial sector, established in the Lausanne region.

Responsibilities

Executive Assistant to the CIO:

• Proactive and comprehensive management of the CIO’s diary, with strategic prioritisation of issues.
• Organisation and coordination of governance bodies (Investment Committee, Boards): preparation of agendas, management of invitations and production of materials.
• Preparation, formatting and proofreading of presentations and documents for high-level stakeholders.
• Management of communications: sorting emails, drafting letters and following up on actions.
• Organisation of the CIO’s travel from start to finish (bookings, visas, itineraries, expense reports).
• Coordination with internal contacts (Heads of Departments) and external parties.
• Monitoring deadlines, projects and strategic deliverables.
• Organisation of key events (Investment Days).

Office Management & Administrative Support:

• Supervision of daily office operations (reception, management of service providers, maintenance).
• Coordination of general services (cleaning, facility management, suppliers).
• Management of access, badges and parking spaces.
• Overall administrative support (calendar management, internal communications, mail handling).
• Management of supplies and stock monitoring.
• Participation in onboarding processes (installation, equipment, system access).

Candidate Profile

As an Executive Assistant & Office Manager, you have the following profile:

Experience:

• Minimum 5 years in a similar role (Executive Assistant / Personal Assistant).
• Experience in financial services, banking or regulated environment.
• Exposure to supporting a senior executive (ideally CIO or equivalent).
• Experience in governance or board/committee support.

Skills:

• Excellent command of Microsoft 365 (PowerPoint, Word, Outlook, Teams).
• Very good level of English and French required.
• Advanced skills in producing professional presentations.
• Exceptional organisation and priority management.
• Excellent interpersonal and communication skills.
• High discretion and sense of confidentiality.
• Proactivity and ability to anticipate.
• Ability to work reliably under pressure.
• Team spirit with autonomy.

Conditions and Benefits

Our client offers you:

• A permanent position in a well-established company.
• 5 weeks’ holiday for a good work-life balance.
• A professional and collaborative atmosphere.
• The opportunity to actively contribute to the smooth running and efficiency of daily operations.