Description

* Minimum 3 years of experience in event coordination
* English, Start: July 2025

## About Our Client ##

A leading international medical society based in Vaud is seeking a **Marketing Coordinator** to support the delivery of a major annual medical congress. The organisation brings together healthcare professionals, scientists, and industry partners

## Job Description ##

? Industry Symposia Coordination



* End-to-end management of 60+ industry sessions over 3-4 days (20 sessions/day)
* Liaise with corporate sponsors, AV providers, caterers, venue staff, and security
* Coordinate with internal teams (logistics, scientific, events)
* Maintain detailed documentation, timelines, and feedback processes
* Support contracting and logistics for all symposia-related activities



? Marketing & Corporate Relations Committee



* Assist the Director with meeting preparation, minutes, and onsite support
* Help coordinate committee activities and communications



? Event Logistics & Travel



* Participate in 2-3 site visits and attend the 7-days congress in Europe
* Collaborate closely with the logistics team and external agencies

## The Successful Applicant ##

* Minimum **3 years of experience** in event coordination, corporate relations, or medical congresses
* Strong administrative and project management skills
* Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
* Experience with WordPress is a plus
* Excellent communication skills in English (French is a strong asset)
* Experience working with corporate sponsors and managing multiple providers
* Highly organized, detail-oriented, and able to work under pressure
* Swiss nationality or valid Swiss work permit

## What's on Offer ##

* Flat hierarchy and collaborative team culture
* International travel and exposure to high-profile medical events
* Hybrid work model with onboarding in-office (2 days home office)

Quote job ref

JN-062025-6759574

Job Function

Marketing & Agency

Specialisation

Exhibitions / Events & Experiential

Industry

Healthcare / Pharmaceutical

Location

Lausanne Region

Contract Type

Interim

Job Reference

JN-062025-6759574