Description
About Us
Flexsis AG, formerly Global Personal, is an independent company within the Interiman Group SA. With over 140 internal specialists across 47 locations throughout Switzerland, we provide a comprehensive range of Human Resources services.
Current Opportunity
We are currently looking for a Procurement & Finance Support Specialist (m/f/d) – 80% on behalf of one of our clients in Basel.
Key Responsibilities
- Collaboration: Work closely with local teams (Finance, Outsourcing, Legal, Clinical, CMC, Preclinical) and liaise with global teams (Procurement, Master Data, Accounts Payable).
- Procurement & Vendor Management: Create Purchase Orders (POs), follow up on POs and invoices, support vendor creation and onboarding.
- User Support: Act as first point of contact for local users regarding procurement and finance processes, answer questions and perform checks in systems (SmartSource, CORA).
- Documentation: Draft and maintain guidelines and SOPs for procurement and finance workflows.
- Training: Provide onboarding and training for new users at Viatris Innovation, and maintain regular communication with all users to ensure alignment and best practices in procurement processes.Administrative Tasks: General administrative support related to procurement, outsourcing and finance
- Finance Support (TBC): Assist with monthly accruals and basic reporting tasks.
- Special Project: support the ongoing procurement and finance transition that started in 2025
Required Skills & Qualifications
- Technical Skills: Experience in accounts payable/receivable, accounting, or procurement (preferred); familiarity with procurement software (CORA, Coupa) and/or SAP.
- Language Skills: Fluent in English (mandatory); knowledge of German and/or French is a plus.
- Industry Experience: > 6 months (incl. internships and apprenticeships), previous experience in a pharmaceutical company is a plus.
- Education: Kaufmännischer Betrieb, Federal Diploma, Technician Diploma in accounting, procurement, or business administration ; practical experience is valued.
- Soft Skills: Service-oriented, quick learner, logical, disciplined, detail-oriented, comfortable with administrative tasks.