Beschreibung

Permanent position CDI: 100% Start date: June 1st or July 1st Office & Manager – Wealth Management – Geneva (M/F) Permanent position CDI: 100% Start date: June 1st or July 1st Location: Geneva About us An independent Swiss company active in wealth management and collective management, we support a demanding clientele in Switzerland. As part of the replacement of our Office Manager, we are looking for an experienced professional capable of combining project management with an understanding of financial services, particularly in wealth management. Mission Reporting to the COO & Head of HR, you will ensure logistics, HR, and IT, playing a central role in the daily operation and acting as a transversal link between internal and external teams. Key responsibilities Office management & logistics Management of premises and first-level contact for topics regarding arrivals and departures (onboarding / offboarding) Occasional backup of reception and management of the contact box IT & projects (excluding technical role) First-level filtering of internal IT requests Main point of contact with IT (tracking incidents, interventions, and projects) Follow-up on orders and licenses (Microsoft 365, telephony, business tools), in coordination with IT on the follow-up of internal IT projects and functional developments of CRM X (first-level testing, internal) Human resources (support for entries and exits via our SIRH tool) Tracking of absences and leave balances in relation to HR Management of counterpart documentation aspects with custodial banks, brokers, asset managers, and external partners Follow-up on placements and internal coordination with relevant teams Desired profile Experience & background Minimum of 5 years of experience in a Swiss banking or regulated financial environment, ideally in wealth management or asset management Established track record in a role as office manager, executive assistant, or in a transversal function (general management, COO office, transversal functions) Excellent understanding of the issues and regulations of the Swiss financial sector Proven ability to thrive in demanding, dynamic, and multi-stakeholder environments Professional skills (hard skills) Very strong organizational and follow-up skills, with the ability to manage various topics simultaneously Proficient with standard tools (Microsoft 365, CRM tools), focused on efficiency in structuring, coordinating, and advancing transversal projects, without a technical role or mastery of French; professional English required to interact with external stakeholders Strong interest in transversal projects and tasks without a technical role, with the ability to connect management and other teams Personal qualities (soft skills) Keen sense of service, confidentiality, and discretion Agility, versatility, and a strong inclination for transversal roles Autonomy, reliability, and sense of responsibility Structured thinking and solution-oriented Very good communication skills and ease with high-level internal and external stakeholders This is a key and transversal role within an independent Swiss wealth management firm, recognized for the quality of its service and its professional standards. A human-sized working environment, based on proximity, trust, and individual responsibility Close collaboration with management and genuine exposure to the challenges and developments of the company A stable, demanding, and stimulating professional framework, rooted in a long-term performance culture, rigor, and risk management The opportunity to actively contribute to transversal projects in a constantly evolving context Conditions of employment aligned with the responsibilities of the role and the experience of the candidate in Geneva or near Geneva, Switzerland. Recruitment agencies please refrain – thank you. jid1c18262aen jit0414aen jpiy26aen