Beschreibung

For one of our clients based in Geneva, we are looking for an Office Manager to cover a leave. This position is broader than a traditional Executive Assistant role. While there is some senior management support, the role is primarily focused on office management, and ensuring the smooth day-to-day functioning of the office. Our client is an SME.MissionsOffice management and reception- Ensure the smooth daily running of the office and maintain a well-organised, welcoming working environment- Manage suppliers, service providers, office stock and equipment- Handle reception duties, incoming calls, shared mailboxes and mail management- Organise internal events, team meetings, breakfasts and end-of-year events- Manage parking and accessManagement support- Provide support to senior management, including agenda management, correspondence, document preparation and meeting minutes- Prepare reports and internal travel arrangements and process expense claims- Ensure proper filing and document management (digital and paper)HR, finance and IT- Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich- Follow up on HR administration and with Finance on invoices, expense tracking and follow-ups- Liaise with IT teams for onboarding/offboarding and local support- Act as a central point of contact between teams, management and external partners- Ensure smooth information flow across departments- Support internal processes and contribute to business continuityProfile- Previous experience in office management, or a similar role- Strong organisational skills and ability to manage multiple priorities simultaneously- Hands-on, service-oriented and proactive mindset- Comfortable working in a multifunctional role combining office management and administrative tasks- Excellent interpersonal skills and ability to interact with all levels of the organisation- Fluent in French and English, both written and spoken, is mandatoryConditions and Avantages- A temporary assignment in a stable and professional environment- A workload over 4 days per week- On-site role based in Geneva (no home office) jid702acd6aen jit0418aen jpiy26aen