Beschreibung

* Own the day-to-day running of the office: operations, reception and suppliers
* Be the central admin hub supporting management, liaising with HR, finance and IT

## About Our Client ##

Our client is a SME with national spectrum.

## Job Description ##



Office management and reception

* Ensure the smooth daily operation of the office and maintain a well-organised, welcoming working environment
* Manage suppliers, service providers, office stock and equipment
* Handle reception duties, incoming calls, shared mailboxes and mail management
* Organise internal events, team meetings, breakfasts and end-of-year events
* Manage parking administration and access badges



Administrative and management support

* Provide administrative support to senior management, including agenda coordination, correspondence, document preparation and meeting minutes
* Prepare presentations, reports and internal documentation
* Coordinate travel arrangements and process expense claims
* Ensure proper filing and document management (digital and paper)



HR, finance and IT coordination

* Act as a local HR point of contact, supporting onboarding and offboarding and liaising with Zurich
* Follow up on HR documentation and administrative processes
* Coordinate with Finance on invoices, expense tracking and administrative follow-ups
* Liaise with IT teams for onboarding/offboarding and local coordination



Coordination and communication

* Act as a central point of contact between teams, management and external partners
* Ensure smooth information flow across departments
* Support internal processes and contribute to operational continuity

## The Successful Applicant ##

* Proven experience in office management, administrative coordination or a similar role
* Strong organisational skills and ability to manage multiple priorities simultaneously
* Hands-on, service-oriented and proactive mindset
* Comfortable working in a multifunctional role combining office management and administration
* Excellent interpersonal skills and ability to interact with all levels of the organisation



Languages

* Fluent in French and English, both written and spoken, is mandatory

## What's on Offer ##

* A temporary assignment in a stable and professional environment
* A 60-70% workload over 4 days per week
* On-site role based in Geneva (no home office)





Quote job ref

JN-042026-7004294

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

FMCG (Fast Moving Consumer Goods)

Location

Geneva

Contract Type

Interim

Job Reference

JN-042026-7004294