Description

* Bilingual French and English - Full time onsite role
* Flexible and comfortable navigating shifting priorities.

## About Our Client ##

Our client is a FMCG.

## Job Description ##



1. Reception & Front-of-House Management



* Serve as the primary point of contact for visitors, clients, and partners.
* Welcome guests with a high level of professionalism and ensure a positive experience.
* Manage the reception desk (phones, emails, deliveries, badges, visitor registration).
* Coordinate meeting rooms, prepare them (equipment, refreshments), and ensure smooth turnover.
* Handle incoming and outgoing mail, courier services, and logistics.
* Maintain a clean, organized, and elegant reception area aligned with corporate standards.



2. Office Management (for an 80-employee office)



* Ensure smooth daily office operations and act as the central go-to person for all office-related topics.
* Liaise with suppliers, facility management, IT, building services, and external vendors.
* Oversee office supplies, equipment, and space planning (desks, seating plans, workspace allocation).
* Support health & safety procedures and ensure compliance with internal guidelines.
* Support the organization of internal events, celebrations, and company gatherings.



3. Executive Support to the Chief of Staff



* Act as a trusted right hand to the Chief of Staff, supporting coordination and project follow-up for the CEO Office.
* Prepare agendas, reports, briefing documents, and presentations.
* Assist with high-level meeting preparation, leadership offsites, board sessions, and travel arrangements.
* Track deadlines, priorities, and follow-up actions to ensure nothing falls through the cracks.
* Handle sensitive and confidential information with absolute discretion.



4. Administrative & Coordination Tasks



* Process invoices, expense reports, purchase orders, and supplier contracts.
* Maintain digital and physical filing systems and internal databases.
* Support onboarding/offboarding: equipment preparation, access badges, welcome packs, office tours.
* Draft internal communications and support cross-department requests when needed.

## The Successful Applicant ##



Experience



* 3-5+ years as an Office Assistant, Receptionist, Administrative Assistant, or Executive Assistant.
* Experience in a fast-paced, international corporate environment is strongly preferred.
* Previous exposure to supporting senior leadership is an asset.



Skills



* Outstanding organizational and multitasking abilities.
* Strong interpersonal skills and professional demeanor, especially at reception.
* Excellent written and verbal communication skills in English; French is a strong asset.
* Mastery of MS Office Suite (Outlook, PowerPoint, Excel, Word).
* Ability to anticipate needs, solve problems proactively, and work with discretion.

## What's on Offer ##

* A vibrant, modern office in the heart of Geneva.
* A central role with visibility and interaction across all teams.
* Close collaboration with the Chief of Staff and exposure to executive decision-making.
* A dynamic and international work environment where your impact truly matters.





Quote job ref

JN-012026-6922907

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

FMCG (Fast Moving Consumer Goods)

Location

Geneva

Contract Type

Permanent

Job Reference

JN-012026-6922907