Description

* Temporary Admin/Executive Assistant role
* 70%

## About Our Client ##

Our client is an institution in the Education field. It is known for its **commitment** to academic excellence and innovation. With a focus on research and education, the institution offers a **collaborative** and professional environment for its staff.

## Job Description ##

* Agenda and Meeting Management: manage the Executive's calendar and organize company's meetings (occuring with important stakeholders), including sending invitations, drafting, and distributing meeting minutes.
* Travel and Expense Administration and Budget Coordination: handle the full process of travel and expense claims: initiation, tracking, verification, and approval within the system, and manage budget.
* Human Resources **Support**: process contract renewals, manage HR workflows, and prepare hiring proposals and job descriptions for new employees.
* Mail Handling: collect, sort, and distribute incoming mail.

## The Successful Applicant ##

* University degree in Business Administration or similar.
* 5 to 7 years of experience in Administrative and/or Executive **support** to management in international settings.
* Strong sense of accountability and effective communication skills.
* Ability to anticipate needs and propose practical solutions.
* Proficient in office software.
* Dynamic, proactive, and resourceful.
* Fluent in French and English (C2 or C1 minimum).

## What's on Offer ##

* Friendly and **warm** work environment, **collaborative** and friendly team culture.
* Excellent work conditions (including home office).
* Exposure of important stakeholders.
* International and multicultural organization.
* 70% work hours.

Quote job ref

JN-062025-6758087

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Not For Profit

Location

Lausanne Region

Contract Type

Interim

Job Reference

JN-062025-6758087

Job Nature

Home Office