Description

For our client, a human-sized notary office located on the left bank of Geneva, we are looking for a receptionist secretary (all genders) 100%.Receptionist secretary in a notary office (all genders) 100%Your missions- Physical and telephone reception of clients (management of the switchboard, meeting rooms, serving refreshments, maintaining order in reception areas)- Processing and certification of documents (certified copies, filings, and procedures related to apostilles)- Management of mail and emails (reception, opening, processing, and distribution of mail, management of the office's emails, research and transmission related to notary files: wills, marriage contracts, notary formalities (compiling files for the Land Registry, the Commercial Register, and cantonal tax authorities))- Accounting follow-up (processing and drafting of deeds, printing and scanning of invoices, data entry for accounting, petty cash management, monitoring of collections and simple accounting)- Document management and archiving (updating tracking tables on Excel, filing and organizing archives)- Management of supplies (procurement and monitoring of office supplies, management of the office's inventory)- Versatile support (various administrative procedures, use of accounting software, occasional assistance to the team as needed)Profile- French in Switzerland level B2 minimum (reception, correspondence, and telephone); another language is a plus- Similar experience in the notary or legal field: constitutes a serious asset- Mastery of the Microsoft suite (Word, Excel, Outlook)- Careful spelling, adapted to the environment of a notary officeWorking conditions and benefits- Salary based on 100% (40h/week)- Working hours: 8:00 AM - 12:00 PM, 1:00 PM - 5:00 PM- 4 weeks of vacation + days offered at the end of the year (office closed for 10 days during Christmas/New Year)- Underground parking possible- Nice cafeteria, equipped kitchen, coffee machine, microwave- Pleasant environment, easily accessible by public transport and close to the highwayInterested? Send us your complete application now (CV, cover letter, and diplomas). jid20d7144aen jit0418aen jpiy26aen