Beschreibung

* Provide operational, coordination, and information management support
* Support stakeholder engagement and team operations

## About Our Client ##

Our client is an international company.

## Job Description ##



Portfolio and Stakeholder Support



* Provide coordination and logistical support for meetings, workshops, and engagements with internal and external stakeholders, both in person and online.
* Support the planning, budgeting, and delivery of regional and portfolio-level events involving diverse partners.
* Assist in the preparation and distribution of briefing notes, presentations, and training materials.



Information and Data Management



* Coordinate the administration of grant-related entity data, including reviewing, validating, and processing change requests in line with established procedures.
* Ensure partner and stakeholder records and related documentation are kept accurate and up to date in corporate systems.
* Maintain organized digital filing systems and support effective information flows across teams.
* Provide administrative support for collaboration platforms (e.g. shared workspaces and team sites), including setup, maintenance, and user onboarding.
* Support document translation processes and quality checks when required.



Team Operations and Business Support



* Contribute to operational planning, progress tracking, reporting, and budget monitoring for assigned workstreams.
* Coordinate business travel arrangements for staff and external participants, ensuring compliance with security and internal requirements.
* Track travel-related expenditures and execution rates as delegated.
* Apply standard procedures to manage access rights to digital tools and communication channels.
* Support procurement-related processes for suppliers and service providers when required.
* Assist with onboarding activities for new team members and support team initiatives that promote collaboration, wellbeing, and effective teamwork.
* Provide administrative support for specific budget oversight activities when requested.



Grant Lifecycle Support



* Provide administrative and coordination support for standard grant management processes, ensuring documentation, data inputs, and stakeholder contributions are handled in line with agreed requirements.

## The Successful Applicant ##

* University degree in business administration, public administration, finance, international relations, social sciences, or a related field, **or** equivalent professional training or relevant work experience.
* Experience in a portfolio support, coordination, or operations role.
* Experience working with digital platforms and systems used for monitoring processes and managing information.
* Demonstrated ability to manage multiple tasks, meet deadlines, and adapt in fast-paced environments.
* Experience with basic budget tracking or financial monitoring.
* Strong organizational skills and attention to detail.
* Excellent command of English (written and spoken).
* Knowledge of additional regional languages is an asset.

## What's on Offer ##

2 days of home office per week.

Quote job ref

JN-042026-6999523

Job Function

Public Sector & Not for Profit

Specialisation

Project Assistant

Industry

Not For Profit

Location

Geneva

Contract Type

Interim

Job Reference

JN-042026-6999523