Description
* Vevey, Vaud
* Festanstellung
* 41.25 per week
Job Details
As an Administrative Assistant, you will provide high quality & proactive support to 2 Heads of the Confectionary business unit.
A Day in the Life of an Executive Assistant:
*
* Provide comprehensive administrative assistance tailored to the specific needs of each head of and their working area, demonstrating initiative and discretion in managing sensitive information.
*
* Maintain and update team lists, spreadsheets, absence records, and other key information, ensuring effective unit planning and organization.
*
* Oversee the management of Outlook calendars, including appointment scheduling.
*
* Draft and manage routine correspondence, short notes, and other documents using word processing, spreadsheet, database, or presentation software, following concise instructions.
*
* Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.
*
* Organize travel logistics, including flights, accommodations, transportation, and visa requirements, in accordance with Nestlé policies. Collaborate with markets as necessary to ensure cost-effective arrangements.
*
* Create and track the procure-to-pay process, including Purchase Requests (PR), Purchase Orders (PO), and Service Entry Sheets (SES).
*
* Prepare and follow up on expense reports, manage cash account transactions, and maintain accurate records of collections and distributions.
*
* Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.
*
Qualifications:
*
* Proficient in English
*
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
*
* Strong organizational and multitasking skills with a solid experience in multitasking
*
* Excellent communication skills, both written and verbal.
*
* Ability to maintain confidentiality and exercise discretion.
*
* Detail-oriented with a focus on accuracy and efficiency.
*
As an Administrative Assistant, you will provide high quality & proactive support to 2 Heads of the Confectionary business unit.
A Day in the Life of an Executive Assistant:
*
* Provide comprehensive administrative assistance tailored to the specific needs of each head of and their working area, demonstrating initiative and discretion in managing sensitive information.
*
* Maintain and update team lists, spreadsheets, absence records, and other key information, ensuring effective unit planning and organization.
*
* Oversee the management of Outlook calendars, including appointment scheduling.
*
* Draft and manage routine correspondence, short notes, and other documents using word processing, spreadsheet, database, or presentation software, following concise instructions.
*
* Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.
*
* Organize travel logistics, including flights, accommodations, transportation, and visa requirements, in accordance with Nestlé policies. Collaborate with markets as necessary to ensure cost-effective arrangements.
*
* Create and track the procure-to-pay process, including Purchase Requests (PR), Purchase Orders (PO), and Service Entry Sheets (SES).
*
* Prepare and follow up on expense reports, manage cash account transactions, and maintain accurate records of collections and distributions.
*
* Plan and coordinate logistics for internal and external workshops, events, and seminars, ensuring all aspects are efficiently organized.
*
Qualifications:
*
* Proficient in English
*
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
*
* Strong organizational and multitasking skills with a solid experience in multitasking
*
* Excellent communication skills, both written and verbal.
*
* Ability to maintain confidentiality and exercise discretion.
*
* Detail-oriented with a focus on accuracy and efficiency.
*
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