Description
EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 worldwide in numerous academic rankings. EPFL has more than 6,500 staff members who bring to life the School’s three main missions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of over 17,000 people, including nearly 12,500 students and 4,000 researchers from more than 120 different nationalities.
The École polytechnique fédérale de Lausanne (EPFL) is seeking a dynamic and reliable administrative assistant to support a professor and their laboratory. The candidate ensures the smooth running of administrative processes and acts as the central interface with EPFL services (HR, finance, purchasing).
- Management of HR processes: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
- Financial administration of the laboratory: budget monitoring, invoice verification, cost centre management and financial reporting.
- Processing of expense claims, credit card statements and travel expenses in accordance with EPFL guidelines.
- Organisation and processing of orders (materials, equipment, services), including logistics.
- Management and archiving of documents (electronic and physical).
- Organisation of meetings, seminars, visits and travel (logistics, accommodation, visas).
- Correspondence and diary management in French, English and German; minute-taking.
- Completed commercial training (CFC commercial employee or equivalent); the federal diploma of executive assistant is an advantage.
- Several years of professional experience as an administrative assistant, ideally in an academic or research environment; experience at EPFL is desirable.
- Excellent organisational skills, initiative, attention to detail and discretion.
- Very good knowledge of French, German and English (written and spoken).
- Perfect command of MS Office (notably Word, Excel), ERP systems and EPFL tools.
- Ability to interact within multicultural teams at all levels.
Attractive working conditions in an international and innovative environment within a world-renowned higher education institution.
Flexible working hours, opportunities for continuing education and programmes promoting work-life balance.
Great autonomy and responsibilities within a dynamic team.
Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal. Only complete applications will be considered.
Starting date: 01/08/2026 or to be agreed
Minimum workload: 60.00
Maximum workload: 80.00
Contract type: Fixed-term
Duration: Until 31 August 2028
Reference: 2282