13 Jun

Accounting and Import-Export Assistant M/F

Genève

Description

For one of our clients specialised in prestigious collectible items, based in Geneva, we are offering a position of

Accounting and Import-Export Assistant M/F

Activity rate 100%

Accounting and Import-Export Assistant M/F

MISSION DESCRIPTION

Import-export related tasks

The import-export assistant will be responsible for the following functions:
Administrative management: Prepare and file import/export dossiers, verify documents (invoices, certificates, e-dec…).
Document preparation: Draft customs documents, regulatory forms.
Order tracking: Ensure liaison between foreign suppliers, carriers and clients.
Logistics organisation: Prepare packages, coordinate transport and optimise costs and deadlines.
Application of customs procedures: Comply with customs and trade regulations.
Reporting and internal communication: Monitor activity and coordinate between departments.

Administration related tasks

The assistant will occasionally have a multi-tasking role for the following tasks:
Reception and information: Welcoming, directing and offering drinks to visitors, handling calls and managing emails.
Various orders (supplies, drinks…).
Contact and follow-up with various organisations (Property management…) and maintenance services (electricity…).
Booking flights and hotels for management.
Document and mail management: Data entry, filing, archiving and forwarding of administrative documents.
Support to internal departments: Assistance to other departments (HR, accounting, management, operations…), follow-up of files and updating databases.
Planning and organisation: Managing diaries, scheduling appointments and organising and planning meetings.
Handling requests and administrative follow-up: Drafting letters, updating files and managing office supplies.
Effective communication with other staff members, as well as with clients and visitors.

EXPECTED PROFILE

Required skills:

Rigour in task execution, organisational skills and priority management.
Good interpersonal and writing skills, teamwork, taste for versatility.
Reliability, discretion and respect for confidentiality of processed information.
Adaptability and capacity for development (this position is expected to evolve)
Good command of office tools (Word, Excel, email).
Professional proficiency in French and English; knowledge of another language is an asset

Education and experience: