Description

* Provides administrative support to the purchasing team
* Ensures smooth procurement operations

## About Our Client ##

Our client is an international company.

## Job Description ##



1. Administrative & Clerical Support



* Prepare, issue, and track purchase orders (POs) in the ERP system.
* Maintain organized digital and physical files for contracts, invoices, delivery notes, and supplier documents.
* Support the preparation of routine reports (weekly trackers, supplier lists, PO summaries).
* Update purchasing databases and internal dashboards.



2. Supplier Coordination



* Serve as the first point of contact for suppliers regarding order confirmations, delivery dates, and basic queries.
* Collect and file supplier documents (certificates, bank details, compliance forms).
* Follow up on pending orders and report delays or issues to the Purchasing Manager.



3. Order & Delivery Follow-Up



* Monitor delivery schedules and ensure timely receipt of goods or services.
* Assist with resolving delivery discrepancies or missing documentation.
* Coordinate with logistics and warehouse teams for incoming shipments.



4. Invoice & Payment Support



* Match invoices with purchase orders and delivery notes.
* Check pricing, quantities, and details before sending to Finance for approval.
* Support the resolution of billing errors with suppliers.



5. Internal Stakeholder Support



* Assist employees with purchasing requests (RFP forms, PO creation, documentation).
* Ensure internal purchasing policies are followed and provide basic guidance when needed.
* Schedule meetings, prepare agendas, and draft minutes for procurement-related discussions.

## The Successful Applicant ##



Essential



* Previous experience in administrative support, purchasing, or supply chain.
* Strong organization and time management skills.
* Excellent attention to detail and accuracy.
* Comfortable communicating with international suppliers and internal stakeholders.
* Proficiency in MS Office (especially Excel, Outlook, Word).
* Exposure to ERP systems is an advantage.



Preferred



* Experience in an international corporate environment.
* Understanding of basic purchasing processes (POs, invoices, delivery notes).
* Ability to handle multiple administrative tasks simultaneously.

## What's on Offer ##

* Reliable, meticulous, and service-oriented.
* Positive attitude and willingness to support a team.
* Ability to work under pressure with tight timelines.
* Respect for confidentiality and internal procedures.





Quote job ref

JN-022026-6957365

Job Function

Office & Management Support

Specialisation

Sales Administration

Industry

FMCG (Fast Moving Consumer Goods)

Location

Geneva

Contract Type

Interim

Job Reference

JN-022026-6957365