Beschreibung

Administrative Assistant
Established in 1927, SICPA is a Swiss private technology company that supports the effective governance and long-term prosperity of nations.
SICPA sets the pulse of sovereignty, enabling governments to protect their citizens, sovereign assets, and economies. Best known for securing the majority of the world’s banknotes, SICPA operates across five continents. Today, our platform for sovereignty delivers integrated solutions safeguarding revenue mobilisation, natural resources, health, and brand protection as well as digital sovereignty and secure public services.
For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:
Administrative Assistant (ful-time, permanent)
ROLE
Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas
Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner
Coordinate on-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings
Ensure a smooth and professional visitor experience from arrival to departure
Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts
Organize internal and external meetings, conference calls, and workshops
Prepare meeting agendas, coordinate required materials, and support follow-up actions
Prepare and reconcile travel and expense reports accurately and in a timely manner
Provide day-to-day administrative support to multiple teams
Manage purchase requests and invoices
Prepare documents, presentations, and reports using Microsoft Office tools
Maintain accurate records and ensure effective document organization
PROFILE
Proven experience as an Administrative Assistant supporting multiple teams or stakeholders, ideally within an international environment
Excellent organizational and time-management skills, with strong attention to detail and the ability to manage multiple priorities
Proactive and service-oriented, with the ability to anticipate needs, take ownership, and work autonomously
Strong communication and interpersonal skills, with a professional demeanor
Flexible and adaptable, with the ability to remain calm and effective in a fast-paced environment
High level of confidentiality, discretion, and reliability
Hands-on, solution-oriented mindset with strong initiative
Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
Experience with SAP is an advantage
Knowledge of business etiquette and hospitality best practices is a plus
Fluent in French and English; any additional language is an asset
Positive attitude and strong team spirit
JOIN US!
Our success comes from our highly skilled and talented employees
Respectful entrepreneurship and a long-term vision are key to our success
Our people contribute to a more secure world
Diversity at all levels of our organization is a strength jidf5e4540ob jit0836ob jiy26ob