Our client is looking for an Administrative Assistant to provide administrative support to a team of project managers in real estate development. You will contribute to the smooth running of several projects by ensuring the administrative, documentary and financial follow-up of operations.

Our client is a Geneva-based company operating in the real estate sector. Recognised for its expertise and professionalism.

Responsibilities

• Provide daily administrative support to a team of project managers.
• Prepare agendas, organise meetings and draft minutes.
• Format, track and distribute various administrative documents (letters, contracts, amendments, award confirmations, etc.).
• Manage filing, archiving and updating documents on the internal software.
• Monitor dashboards, meeting schedules and distribution lists.
• Manage the company’s general email inbox.
• Administratively check invoices and update cost tracking tables.
• Participate in the administrative follow-up of tenders and awards (formatting files, receiving offers, comparative tables).

Candidate Profile

• Proven experience in an administrative assistant role, ideally in real estate, construction, property development, a property management company or an architectural firm.
• Excellent writing skills and proficiency in document formatting.
• Very good command of Microsoft 365 (SharePoint, Teams) as well as Word and Excel.
• Excellent organisational skills, thoroughness and attention to detail.
• Comfortable managing multiple files simultaneously and document tracking.
• Good understanding of administrative and financial processes.
• Driving licence essential.

Conditions and Benefits

• A full-time temporary assignment (40h/week) until the end of March 2027 as maternity leave cover.
• The opportunity to join a well-known company in real estate development in Geneva.
• A collaborative and dynamic working environment within a team of experienced project managers.