Description

In order to join a leading international organization for a temporary assignment, we are looking for an Administrative Assistant (English/Japanese) with an 80% workload.

Responsibilities

• Provide logistical and administrative support for projects, meetings, seminars, workshops, and events, including managing resources, communicating with participants, preparing materials, arranging travel and accommodations and organizing virtual meetings.
• Assist with administrative tasks related to financial management, performance evaluation, work plans and public relations.
• Process and format documents (such as correspondence, tables, reports and presentations) using appropriate software; proofread, photocopy and distribute documents.
• Enter, retrieve and update information from various sources (e.g., databases, office files) and present it in a standard format.
• Organize and maintain office files and reference systems; prepare files for meetings as needed.
• Sort and route incoming mail and correspondence.
• Answer phone calls, Teams calls and greet visitors; respond to routine requests, schedule appointments and prepare information for the supervisor.
• Handle administrative transactions in financial, travel, procurement and HR systems.
• Perform other related tasks as required.

Profile

• Education : Completed secondary education (mandatory).
• Experience : At least three years of relevant secretarial or administrative experience, working in a team.
• Experience with international organizations or technical assistance programs, an asset.
• Language : Excellent written and spoken English, with a working knowledge of Japanese.
• Ability to draft and edit documents according to standards.
• Attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and able to work with databases and adapt to new software.
• Ability to prioritize tasks, organize work independently, meet deadlines and work well in a team.
• Strong communication and interpersonal skills, able to build effective partnerships in a diverse, multi-cultural environment.
• Ability to follow rules, regulations and procedures.
• Key skills: Integrity, Respect for diversity, Results-driven, Customer-focused, Strategic thinking, Embracing innovation and change, Continuous personal and professional growth.

Benefits

You will have the opportunity to grow in an international environment during a 4-month mission.

Total hourly salary : 35.10CHF

Contact information

Morgane will be delighted to receive your application.

We kindly ask you to apply directly online.

If you do not hear from us within three weeks, please consider that your application has not been successful.

About Us

Adecco is the market leader for staffing solutions in Switzerland and worldwide. Every day, our teams in our 50 locations throughout Switzerland ensure the best match between candidates and clients in various professional fields and industries. Adecco Switzerland is part of the Adecco Group, the world’s leading talent advisory and solutions company. We believe in making the future work for everyone, and every day enable more than 3.5 million careers. We skill, develop, and hire talent in 60 countries, enabling organisations to embrace the future of work.