Description

Entreprise :

Our client is an international organisation.

Description du poste :

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Event Pavilion Coordination:
- Provide comprehensive administrative support for the construction and setup of the event pavilion.
- Coordinate with service providers on contracts, scheduling, and payments, ensuring all services are delivered according to plan.
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Event Management Support:
- Assist the selection committee in evaluating event proposals and help with scheduling and coordinating the selected events.
- Ensure all logistical arrangements are in place for the smooth running of the events.
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Stakeholder Communication:
- Collaborate with the Communications Assistant to inform event organizers about their selection status.
- Provide ongoing logistical support to event organizers in the lead-up to and during the event.
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Administrative Oversight:
- Monitor the event pavilion inbox and respond to inquiries based on established guidelines.
- Support the promotion of pavilion events by updating program templates and posting event details on the website.
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Delegation Coordination:
- Assist in the administrative process of identifying and coordinating members of the delegation attending the event.
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General Administrative Duties:
- Perform additional administrative tasks as required to support the successful execution of the event and its associated activities.

Description du profil :

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Educational Background:
- A degree or diploma in administration, event management, communications, or a related field is preferred.
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Experience:
- Proven experience in providing administrative support, particularly in event management or coordination roles.
- Experience working with multiple stakeholders, including suppliers and committees, is highly desirable.
- Familiarity with managing contracts, scheduling services, and handling payments is an advantage.
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Skills and Competencies:
- Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent written and verbal communication skills, with a professional and courteous approach to stakeholder management.
- Proactive problem-solving abilities and the capability to provide timely solutions in a fast-paced environment.
- An understanding of the context and importance of large-scale international events would be beneficial but is not mandatory.