Description
* Act as the CFO's right hand, combining high-level executive support
* Operate in a fast-paced, start-up-like environment, managing priorities
## About Our Client ##
Our client is an international company.
## Job Description ##
Executive Support to the CFO
* Act as a strategic partner and trusted right hand to the CFO, ensuring smooth day-to-day operations and effective time management
* Proactively manage and continuously optimize the CFO's calendar, priorities, and scheduling, anticipating needs and resolving conflicts before they arise
* Prepare the CFO for internal and external engagements through high-quality briefing notes, summaries, and talking points
* Draft, review, and manage professional correspondence in English and French, ensuring accuracy, clarity, and appropriate tone
* Organize and coordinate meetings, committees, and governance forums, including logistics, agendas, and supporting materials
* Attend key meetings when required, take minutes, track decisions and action points, and ensure timely follow-up across stakeholders
* Manage travel arrangements and complex itineraries with a focus on efficiency and alignment with business priorities
* Handle confidential and sensitive information with the highest level of discretion and sound judgment
Financial and Analytical Support
* Support the CFO in preparing and reviewing financial reports, dashboards, and presentation materials
* Assist in budget planning cycles and ongoing financial monitoring activities
* Perform financial data consolidation, basic analysis, and quality checks to ensure accuracy and consistency
* Contribute to the preparation of materials for Board meetings, Finance Committees, and audit processes
* Liaise with internal finance teams, external auditors, and financial institutions to ensure smooth coordination and information flow
* Ensure that all financial deliverables are clear, well-structured, and aligned with decision-making needs
Project Coordination and Operational Support
* Support the delivery of strategic finance and cross-functional projects by tracking timelines, deliverables, and dependencies
* Ensure strong follow-up and execution discipline across initiatives led or overseen by the CFO
* Identify risks, bottlenecks, or delays and proactively escalate or help resolve issues
* Contribute to process improvement initiatives, helping to define and implement new ways of working in a newly created role
* Assist in building structure, tools, and documentation as the function evolves
Stakeholder Management and Communication
* Act as a key interface between the CFO and internal and external stakeholders, ensuring smooth, professional, and efficient communication
* Build and maintain strong working relationships with senior leaders, partners, and key actors within the Geneva financial ecosystem
* Facilitate coordination across teams, ensuring clarity, responsiveness, and alignment
* Support the CFO in maintaining a strong external presence through well-prepared interactions and materials
## The Successful Applicant ##
* Proven experience as an Executive Assistant at C-level, ideally supporting a CFO or finance leader
* Strong finance background or exposure (budgeting, reporting, financial environments)
* Excellent knowledge of the Geneva economic ecosystem and Swiss financial landscape
* Perfectly bilingual French / English, with outstanding written English skills
* Strong analytical mindset with the ability to synthesize complex information
* Highly comfortable with numbers and advanced Excel use
* Strong prioritization and organizational skills
* Ability to work autonomously while remaining proactive and solution-oriented
* Tech-savvy, with excellent command of digital tools
## What's on Offer ##
Working Style
* Agile, "start-up-like" environment
* Ability to switch quickly between topics and priorities
* High level of flexibility required
Role Split
* ~70-80% Executive Assistant responsibilities
* ~20-30% Finance-related responsibilities
Quote job ref
JN-062026-7048870
Job Function
Office & Management Support
Specialisation
Executive Assistant
Industry
Business Services
Location
Geneva
Contract Type
Permanent
Job Reference
JN-062026-7048870