Beschreibung

* Coordinate HR processes, events, travel, and stakeholder interactions
* Provide end-to-end administrative and financial support

## About Our Client ##

Our client is an international organisation.

## Job Description ##



**Financial and Grant Support**

* Assist with budget tracking and monitoring of project expenditures
* Support financial reporting activities (including salaries, invoices, and expenses)
* Contribute to financial forecasts and budget preparation
* Manage procurement processes and expense follow-up



**HR and Personnel Administration**

* Support recruitment processes and preparation of employment documentation
* Coordinate onboarding and offboarding activities for staff and collaborators
* Maintain personnel records and track absences, contracts, and administrative lifecycle processes
* Provide administrative support for visiting researchers, interns, and temporary staff



**Executive and Administrative Support**

* Manage calendars, schedule meetings, and coordinate appointments for senior staff
* Provide general administrative support to ensure smooth team operations



**Events and Travel Coordination**

* Organise meetings, workshops, seminars, and conferences
* Coordinate travel arrangements, including logistics and reimbursements
* Support the organisation of internal events and team activities



**Mobility and Visitor Support**

* Facilitate the arrival and integration of international staff and visitors
* Assist with visa applications, accommodation, and health insurance arrangements
* Manage travel logistics for guests and collaborators



**Coordination and Liaison**

* Act as a point of contact with internal departments and external partners
* Coordinate with funding bodies and administrative services as required

## The Successful Applicant ##

* Proven experience in an administrative support role, ideally within an international, academic, or research environment
* Strong organisational and multitasking skills, with attention to detail
* Proactive, service-oriented mindset with the ability to work independently
* Fluent in French and English (written and spoken)
* Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
* Strong interpersonal skills with the ability to work in a multicultural environment





## What's on Offer ##

50% role based in Geneva.

Quote job ref

JN-062026-7036819

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Not For Profit

Location

Geneva

Contract Type

Permanent

Job Reference

JN-062026-7036819