Beschreibung

An international, research-driven organisation is seeking a high
Office and Finance Assistant at 50%
An international, research-driven organisation is seeking a highly organised and proactive Administrative & Financial Assistant to support the smooth day-to-day operations of a dynamic, multidisciplinary team. You will work closely with senior leadership, researchers, and internal stakeholders to facilitate operational efficiency and contribute to the successful delivery of projects in an international and collaborative environment.
Office and Finance Assistant at 50%
Our client is an international organisation.
Missions
Financial and Grant Support
Assist with budget tracking and monitoring of project expenditures
Support financial reporting activities (including salaries, invoices, and expenses)
Contribute to financial forecasts and budget preparation
Manage procurement processes and expense follow-up
HR and Personnel Administration
Support recruitment processes and preparation of employment documentation
Coordinate onboarding and offboarding activities for staff and collaborators
Maintain personnel records and track absences, contracts, and administrative lifecycle processes
Provide administrative support for visiting researchers, interns, and temporary staff
Executive and Administrative Support
Manage calendars, schedule meetings, and coordinate appointments for senior staff
Provide general administrative support to ensure smooth team operations
Events and Travel Coordination
Organise meetings, workshops, seminars, and conferences
Coordinate travel arrangements, including logistics and reimbursements
Support the organisation of internal events and team activities
Mobility and Visitor Support
Facilitate the arrival and integration of international staff and visitors
Assist with visa applications, accommodation, and health insurance arrangements
Manage travel logistics for guests and collaborators
Coordination and Liaison
Act as a point of contact with internal departments and external partners
Coordinate with funding bodies and administrative services as required
Profil du candidat
Proven experience in an administrative support role, ideally within an international, academic, or research environment
Strong organisational and multitasking skills, with attention to detail
Proactive, service-oriented mindset with the ability to work independently
Fluent in French and English (written and spoken)
Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
Strong interpersonal skills with the ability to work in a multicultural environment
Conditions et Avantages
50% role based in Geneva. jid488e713aen jit0624aen jpiy26aen