Description

Entreprise :

Our client is an international organisation.

Description du poste :

1.

Team Support:
- Provide comprehensive administrative support to the legal team, including managing calendars, scheduling meetings, and arranging travel.
- Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality in all interactions.
- Assist in preparing documents, presentations, and reports as needed.
2.

Contract Management:
- Oversee the contract management process, including drafting, reviewing, and organizing contracts.
- Maintain an organized database of contracts and ensure compliance with contractual obligations and deadlines.
- Coordinate contract execution and facilitate communication between legal and other departments.
3.

Filing and Organization:
- Manage electronic and physical filing systems to ensure efficient document storage and retrieval.
- Maintain confidentiality and accuracy in handling sensitive legal documents and information.
- Implement and maintain best practices for file organization and document management.
4.

Board Organization and Training:
- Assist in the preparation of board meetings, including agenda creation, document distribution, and meeting logistics.
- Coordinate training sessions for legal team members and provide administrative support for training programs.
5.

IT Systems Management:
- Serve as the main point of contact for IT-related issues within the legal department.
- Troubleshoot technical problems, liaise with IT support teams, and ensure smooth operation of IT systems and software.
- Stay updated on the latest technology trends and tools relevant to the legal field.
6.

Project Assistant Skills:
- Support legal projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
- Assist in conducting research, gathering data, and preparing project-related documentation.
- Collaborate with cross-functional teams to facilitate project implementation and execution.

Description du profil :

* Proven experience as an Executive Assistant or similar role, preferably in a legal environment.
* Proficiency in IT systems management, with the ability to troubleshoot technical issues and support software applications.
* Strong project assistant skills, including the ability to coordinate tasks, prioritize workload, and meet deadlines.
* Excellent organizational and time management skills, with a keen eye for detail.
* Exceptional communication skills, both written and verbal, with fluency in English (French proficiency is a plus).
* Ability to work independently with minimal supervision and adapt to changing priorities in a fast-paced environment.
* Discretion and confidentiality when handling sensitive information.
* Bachelor's degree or equivalent experience in a relevant field.