Description

* 10-month opportunity to fill in Geneva
* Dynamic organization looking for a temporary new team member

## About Our Client ##

Our client is a non-profit organisation located in Geneva.

## Job Description ##

The Interim finance and operations officer will report to the Finance Director and will be in charge of the following duties:

**Accounting: Supplier invoices processing, accounts payable and commitments, general accounting**

* Process payable invoices for in time payment, avoiding late payment penalties
* Ensure all recurring invoices are received and processed timely
* Verify payment requests prepared by the accounting firm to ensure all invoices are included in the payment and follow-up on the differences
* Oversee and manage payable commitments, for integration into financial planning
* Support the Finance Director and the Finance team members in account analysis and reconciliations



**Operational Excellence and Finance Projects**

* Support designated finance related projects aimed at operational excellence
* Identify areas for improvement and work with relevant teams to enhance operational efficiency
* Support the Finance director and the Finance team members in various analysis



**Other finance responsibilities**

* Maintain critical domain related Standard Operating Procedures (SOPs)
* Support for year-end closing, Board and committees meeting preparation, external audits and on demand requests
* Support the Finance team members with possible punctual backup within the team



**Office Management**

* Manage the operational relationship with the office owner
* Maintain office organization, including storage management
* Order office supplies, ensuring their permanent availability
* Oversee meeting room bookings and preparation, ensuring spaces are equipped and ready for use, in collaboration with the IT Project Manager
* Support, coordinate or organize events (internal or external) upon request



**Travel**

* Ensure travel expenses comply with the travel policy
* Manage the relationship with the Travel Agency (BTA) and the Payment Agency (Airplus)
* Coordinate and organize travel arrangements when requested, including liaising with travel agencies, booking accommodations, and managing all travel-related documents
* Support colleagues on travel related matters, upon request



**Procurement**

* Manage procurement processes for office needs and related external service providers
* Ensure compliance with procurement policies, maintaining accurate records of contracts and vendor agreements



**Credit Card Management**

* Manage the administration related to the credit cards (ordering, replacing, cancelling, etc.)
* Monitor and reconcile own corporate credit card transactions.
* Ensure proper documentation of receipts and timely submission for all corporate credit cards

## The Successful Applicant ##

The Interim finance and operations officer we are looking for will bring the following background and experience :

* 8-10 years of experience in accounting, analysis and office management / administration
* Advanced Excel / Google sheets skills.
* Fluent in English and French
* Proven analytical and problem-solving abilities
* Proven accounting skills
* Quick learner
* Excellent communication and interpersonal skills
* Service oriented
* Able to manage multiple tasks and work in a dynamic, fast-paced environment

## What's on Offer ##

The opportunity to join a major organization located in Geneva.

Quote job ref

JN-092025-6836141

Job Function

Accounting, Audit & Advisory, Tax and Treasury

Specialisation

Accounts Assistant

Industry

Not For Profit

Location

Geneva

Contract Type

Interim

Job Reference

JN-092025-6836141