Facilities & Office Management

• Coordinate the daily operations of the Geneva office and ensure workplace services run smoothly.
• Liaise with building management and external service providers to maintain high standards across the office.
• Monitor office facilities, meeting rooms, common areas and kitchen spaces to ensure they remain fully operational and presentable.
• Support office refurbishment and workplace improvement projects, coordinating logistics and communication with employees.
• Ensure compliance with security procedures and workplace regulations.

Vendor & Service Provider Management

• Coordinate third-party vendors and service providers, ensuring contractual service levels are met.
• Monitor supplier performance and resolve operational issues as required.
• Support procurement activities, including purchase order creation and expenditure tracking.

Reception, Mail, Courier & Administration

• Manage incoming and outgoing mail, courier shipments and related documentation.
• Monitor courier expenses and maintain accurate records.
• Support administrative processes and maintain facilities documentation.
• Act as a key point of contact for employees, visitors and guests.
• Manage reception-related activities, office mailboxes and general workplace requests.
• Coordinate visitor arrangements and provide a professional and welcoming office experience.

Meetings & Events

• Coordinate internal meetings, workshops, business lunches and events.
• Arrange catering, room set-up and related logistics.
• Ensure a seamless experience for participants and visitors.