Beschreibung

Position combining an Executive Assistant role to the CIO and an Office Manager roleExecutive Assistant CIO & Office Manager 70%Position combining an Executive Assistant role to the CIO and an Office Manager role, providing executive support (agenda, committees, travel) as well as daily office management. The position requires proactivity and the ability to manage multiple priorities in a demanding environment.Executive Assistant CIO & Office Manager 70%Independent Swiss company active in the financial sector, established in the Lausanne region.MissionsExecutive Assistant to the CIO:- Proactive and complete management of the CIO's agenda, with organization of meetings and governance bodies (Investment Committee, Boards): preparation of agendas, meeting management, minutes, and production of presentations.- Formatting of reports and documents for high-level stakeholders.- Correspondence management: sorting emails, drafting letters, and following up on requests.- End-to-end management of the CIO's travel: flights, hotels, visas, itineraries, expense reports.- Coordination with internal contacts (Heads of Departments) and monitoring of deadlines, projects, and deliverables for key events (Investment Days).Office Management & Support:- Supervision of daily office operations (reception, management of office supplies).- Coordination of general services (cleaning, facility management, suppliers).- Management of access, badges, and parking spaces.- Global support (calendar management, internal meetings, mail processing).- Management of supplies and monitoring of onboarding processes (access, systems).ProfileAs an Executive Assistant & Office Manager, you have the following profile:Experience:- Minimum 5 years in a similar position (Executive Assistant / Personal Assistant).- Experience in financial services, banking, or a regulated environment.- Exposure to supporting a senior executive (ideally CIO or equivalent).- Experience in governance or board/committee support.Skills:- Excellent command of Microsoft 365 (PowerPoint, Word, Outlook, Teams).- Very good level of English and French required.- Advanced skills in document production, exceptional organization, and priority management.- Excellent communication skills, discretion, and sense of confidentiality.- Proactivity and ability to work under pressure with reliability.- Team spirit with autonomy.Conditions and BenefitsOur client offers you:- A permanent position in a well-established company.- 5 weeks of vacation for a good work-life balance.- Professional atmosphere and the possibility to actively contribute to the smooth operation and efficiency of daily activities. jid4098527aen jit0625aen jpiy26aen