Description

* Sickness leave cover - Full time role
* Fast-paced environment - Supporting senior executives

## About Our Client ##

Our client is a leading player in the fast-moving consumer goods (FMCG) industry.

## Job Description ##

As an Executive Assistant, you will provide high-level administrative support to our senior executives, ensuring the smooth and efficient operation of their schedules and tasks. This role requires an immediate start and a commitment for a minimum of three months, with the possibility of extension depending on the needs of the business.

**Key Responsibilities:**

1.

**Administrative Support:**

* Manage executive calendars, schedule appointments, and coordinate meetings.
* Handle travel arrangements, including flights, accommodations, and itineraries.
* Prepare, process, and track expense reports.
2.

**Meeting Coordination:**

* Organize and prepare materials for meetings, including agendas, presentations, and minutes.
* Ensure meeting rooms and technology setups are ready and functional.
* Follow up on action items and ensure timely completion.
3.

**Communication Management:**

* Act as a point of contact for internal and external stakeholders.
* Handle incoming and outgoing correspondence, including emails and phone calls.
* Draft and review correspondence, reports, and presentations.
4.

**Project Support:**

* Assist in the coordination of projects and initiatives as needed.
* Maintain project documentation and track progress.
* Provide logistical support for events and special projects.
5.

**Office Management:**

* Maintain office supplies and equipment for the executive team.
* Assist with the organization of company events and meetings.
* Ensure smooth day-to-day operations within the executive office.

## The Successful Applicant ##

*

**Experience:**

* Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the FMCG industry or a fast-paced environment.
* Proven track record of supporting senior executives and managing complex schedules and tasks.
*

**Skills:**

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent organizational and time management skills.
* Strong written and verbal communication abilities.
* Ability to multitask and prioritize effectively under pressure.
* High level of discretion and confidentiality.
*

**Personal Attributes:**

* Proactive, with a strong attention to detail.
* Professional demeanor and positive attitude.
* Ability to work independently and as part of a team.
* Flexibility and adaptability to changing priorities.
*

**Language Skills:**

* Fluency in English and French is required.

## What's on Offer ##

Full time role for 3 months.

Contact

Marine Moncozet

Quote job ref

JN-072024-6471081

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

FMCG (Fast Moving Consumer Goods)

Location

Geneva

Contract Type

Interim

Consultant name

Marine Moncozet

Job Reference

JN-072024-6471081