Presentation

We are looking for an experienced and trustworthy Personal Assistant for a private family.

You will support the Owner and his family in the overall management of their daily and professional life.

This position requires complete autonomy, impeccable organisation and the ability to coordinate remotely the activities of the Family Office and household staff. As well as having demonstrated stability in your previous jobs.

Your main responsibilities:

Relationship management and interface

• Ensure direct liaison between the Owner, his family, household staff, service providers and external partners.
• Work closely with the Family Office and Estate Manager to ensure smooth operations.

High-level organisation and secretarial work (manageable remotely)

• Diary management: Schedule appointments, meetings, priorities and events for the Owner.
• Multilingual secretarial work: Draft correspondence, emails, reports and letters in French, English and Russian.
• Preparation of files: Prepare summary notes and gather documentation for meetings.
• Confidentiality: Handle all sensitive information with complete discretion.

Private logistics and stewardship

• Travel and transportation: Coordinate national and international travel (flights, visas, accommodation, transfers).
• Guest management: Organise visits and stays of guests (logistics, transfers, detailed itineraries).
• Family life: Oversee the private schedule (medical appointments, sports activities, schooling, holidays).

Profile sought:

• Experience: Proven and successful experience in a similar position in Switzerland (Family Office, general management or demanding private family).
• Languages: Fluent and professional command of French, English and Russian (spoken and written mandatory).
• Key skills: Perfect mastery of remote collaborative tools (Zoom, Teams, shared calendars, secure cloud).
• Qualities: High autonomy in teleworking, flexibility, stress resistance and absolute discretion.
• Mobility: Valid driving licence and flexibility for regular travel (Switzerland/France).
• Flexibility: answering phone calls at weekends if the family needs, typically when travelling, handling flight bookings, hotel reservations and last-minute changes.

Location: Canton of Vaud, Switzerland (with travel in Switzerland and France)
Contract type: Permanent contract
Work rate: 100%
Teleworking: Hybrid arrangement (days to be defined)
Travel: About 20% of the time