In this role, you will be in contact with key decision-makers as well as experts from various fields, and you will manage numerous tasks within HIJP: you coordinate meetings and events, provide organisational and administrative support to HIJP bodies (assembly, committee, management) as well as to project bodies and the team. You also ensure the smooth running of all logistical aspects. At the same time, you participate in contract and human resources management. You proactively identify needs for action or coordination and implement the corresponding measures independently or in consultation. This is a varied role with responsibilities, in which you make a major contribution to the professional image and smooth functioning of HIJP.

Your mission

• You provide administrative and organisational support to the management bodies (in particular the management and committee) as well as to the team.
• You are responsible for office organisation and ensure the smooth running of daily work.
• You manage the logistics of internal and external meetings and events. You coordinate appointments, prepare documents and ensure smooth and timely information flow. If necessary, you also prepare accurate minutes of meetings.
• You are responsible for managing contacts and contracts, ensuring that data and documents are continuously updated.
• You support human resources, especially during arrivals and departures as well as other administrative processes related to human resources.
• You participate in internal services, process management, as well as maintenance and development of organisational bases.

Your profile

• You have a commercial apprenticeship (CFC), preferably supplemented by further training as an executive assistant or in human resources/project management.
• You have several years of experience in assistant roles, whether in public administration, the judicial field or within a medium-sized company.
• A proactive, flexible personality with initiative, you can identify issues, take responsibility and convince through your structured and independent working method, as well as your humour and composure.
• Curiosity, thirst for knowledge and team spirit characterise you. You approach new challenges with enthusiasm and collaborate easily with different stakeholders.
• You have very good language skills (written and spoken, C1/C2) in French or German, as well as good knowledge of the other language. Knowledge of Italian is an asset.

Our offer

• Autonomous and responsible work, with meaningful and varied tasks at the crossroads of IT, justice and politics.
• Flexible working hours and the possibility to work remotely.
• A workplace close to the city centre and within walking distance from Bern train station.
• Modern employment conditions and attractive social benefits, in accordance with the regulations of the canton of Bern.
• We actively encourage continuing education, as it is important for us to keep our knowledge up to date.

Interested in this position? We look forward to receiving your application.

Eliane Koch, Head of the General Staff and Central Services, will be happy to answer your questions.

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