20 Jun

Administrative and Accounting Assistant and Import-Export M/F

Genève

Description

TODO

Administrative and Accounting Assistant and Import-Export M/F

Company Description

For one of our clients specialised in prestigious collectible items, based in Geneva, we offer a position of

Administrative and Accounting Assistant and Import-Export M/F

Activity rate 100%

Job Description

Import-export related tasks

The import-export assistant will be responsible for the following functions:
Administrative management: Prepare and file import/export dossiers, verify documents (invoices, certificates, e-dec-).
Document preparation: Draft customs documents, regulatory forms.
Order tracking: Ensure liaison between foreign suppliers, carriers and clients.
Logistics organisation: Prepare parcels, coordinate transport and optimise costs and deadlines.
Application of customs procedures: Comply with customs and trade regulations.
Reporting and internal communication: Monitor activity and coordinate between departments.

Administration related tasks

The assistant will occasionally have a polyvalent role for the following tasks:
Reception and information: Welcoming, directing and serving drinks to visitors, handling calls and managing emails.
Various orders (supplies, drinks-).
Contact and follow-up with various organisations (property management-) and maintenance services (electricity-).
Booking plane tickets and hotels for management.
Document and mail management: Data entry, filing, archiving and forwarding administrative documents.
Support to internal departments: Assistance to other departments (HR, accounting, management, operations-), file follow-up and database updates.
Planning and organisation: Managing calendars, scheduling appointments and organising and planning meetings.
Processing requests and administrative follow-up: Writing letters, updating files and managing office supplies.
Effective communication with other staff members, as well as with clients and visitors.

Profile sought

Required skills:

Rigour in task execution, organisational skills and priority management.
Good interpersonal and writing skills, teamwork, taste for polyvalence.
Reliability, discretion and respect for confidentiality of processed information.
Adaptability and ability to evolve (this position is expected to develop)
Good command of office tools (Word, Excel, email).
Professional proficiency in French and English; knowledge of another language is an asset

Education and experience: