Description
As an Administrative Assistant FR/GER, you coordinate the administrative management and quality of processes for the training centre, ensuring actions are compliant and aligned with company standards.
Administrative Assistant FR/GER
Our client is a well-established business services organisation, known for its commitment to operational excellence and talent development. Based in Lausanne, this company offers a structured professional environment focused on innovation.
Responsibilities
The responsibilities of the role include:
- You ensure all administrative follow-up related to training: processing, verification and validation of registrations, checking prerequisites, communication with participants (confirmations, practical information).
- You update training histories and skills, manage databases in compliance with legal requirements, and issue certificates, attestations and transcripts.
- You prepare, coordinate and support internal and external audits, providing all necessary documents and responding to auditors' requests.
- You ensure process compliance (CCT, local standards) and work collaboratively with coordinators to guarantee the quality and rigour of training activities.
- You contribute to the optimisation of administrative and quality processes, and participate in the development of new tools or methodologies aimed at enhancing the efficiency and performance of the training system.
Candidate Profile
As an Administrative Assistant, you have the following profile:
- Degree in administration, management or related field, ideally complemented by a specialisation in training management or quality management.
- French and German (written and spoken); English is an additional asset.
- Minimum three years of experience in a similar role or within a Training & Development department.
- Excellent organisational skills and keen attention to detail.
- Strong IT skills, including proficiency with office tools (Windows, Office suite) and LMS (Learning Management System) platforms.
Terms and Benefits
Our client offers you:
- A permanent contract position within a company based in Lausanne;
- 5 weeks of holiday for a good work-life balance;
- A structured work environment focused on continuous skills development;
- The opportunity to actively contribute to the company’s training and development strategy.