Location: Vers-chez-les-Blancs
Company: Nestlé Health Science
Act. Rate: 80%
Type of contract: temporary contract - 6 months
Start date: asap

A Day in the Life of an Administrative Assistant:

In this role, you will be responsible for managing and coordinating the contracts and budgetary operations of the organization

  • Monitor and manage payments for the SMI HQ budget, including the creation and management of PR/PO, K2 forms, payment orders, ICO forms and manual invoices
  • Track invoices and maintain visibility of costs related to contract management processes
  • Support and resolve issues related to PO approvals and payments
  • Provide administrative support to internal departments for budget tracking and quarterly closings and assist teams with their contract registrations
  • Support the finance department in monitoring project expenditures, tracking project timelines and comparing spending against pending expenses and ensure accurate financial reporting and tracking
  • Facilitate smooth communication with vendors regarding data updates, payment instructions and other invoicing-related information (e.g. payment dates, celearning numbers)
  • Assist the SMI controller with regular budget activities such as consolidation, collection of accruals and updates on the dashboard and ensure the set-up of quarterly budget reviews with relevant business entities


    What will make you successful

    • You have a financial background with experience in an international environment and contract management
    • You have experience in the fast-moving consumer goods (FMCG) or pharmaceutical industry
    • You are proficient in SAP and Excel and are used to utilizing these tools to develop effective decision support systems
    • You are fluent in English
    • You excel at connecting the dots, demonstrating strong problem-solving and time-management skills. In your work, you prioritize tasks seamlessly and respond with agility.
    • You have strong analytical and organizational skills, with a keen attention to detail and a high level of accuracy

      Please send us your complete application online. All applications receive by another way will not be accepted.