Beschreibung

About IGDS

The Intercontinental Group of Department Stores (IGDS) is the largest global association exclusively dedicated to department stores. Headquartered in Zurich and founded in Junein Lugano, Switzerland as a non-profit organisation, by eight pioneering European department stores, IGDS was originally established to share expertise and purchasing power among its members.

IGDS brings together C-suite executives, senior leaders and retail innovators from every continent. Through annual CEO summits, regular publications (such as “The Weekly”), newsletters, member-only intelligence and store-openings focus, IGDS keeps its members at the forefront of trends, innovation and best practice in department-store retail.

In order to complete our team, we are looking the role of Event Assistant. In this function, the incumbent will support and assist the Event & Conference Manager and work closely with the team.

Event planning & coordination

Assist to plan, coordinate, and help deliverinternational events. Prepare timelines, logistical checklists, andrun-of-show documents. Coordinate with member companies, hotels, andsuppliers across time zones. Manage participant registrations, confirmations,and updates (e.g., via Evenito). Prepare presentations, programmes, signage, namebadges, and other materials.

On-site event support

Travel internationally to support the team onsite. Oversee registration desks, guest management, androom setups. Liaise with hotel operations, AV, transport, andcatering partners. Support speakers, VIPs, and delegatesprofessionally and promptly. Troubleshoot last-minute issues to keep the eventrunning smoothly.

Supplier & partner liaison

Maintain regular communication with venues,agencies, and partners. Collect and consolidate quotes, assist withnegotiations, and support budget tracking with the Events Manager. Ensure suppliers meet IGDS brand standards andservice expectations.

Post-event follow-up

Contribute to debriefs, photo selections, andevent reports. Track and organise invoices and financialdocuments. Support evaluations and keep accurate files forfuture planning.

Administrative & internal support

Maintain the IGDS event database, contact lists,and shared docs. Prepare travel itineraries and internal schedulesfor the events team. Support internal webinars, hybrid meetings, andother digital events. Suggest ideas to improve efficiency,communication, and member experience.

Your Profile

Completed apprenticeship in administration orequivalent training. Strong command of English (excellent writtenskills); German a plus. Solid MS Office skills; familiarity with eventplatforms (e.g., Evenito) is an advantage. Highly organised, communicative, and able tomanage multiple tasks at pace. Reliable, detail-focused, and professional withstakeholders at all levels. Already living in Zurich or Greater Zurich Area;Swiss Working permit

Working Conditions & Expectations

Employmentlevel: 80%–100%. Workplace: on-site at IGDS, Zurich-Wiedikon (nohome office). Travel: occasional international. Flexibility to work outside regular hours duringevent periods. Entry Date: immediate or upon agreement

How to Apply

Please email your letter of motivation, CV, and references to Andrea Junge at (at) .

Please make the subject of the email: Job Application – Events

This position would be ideally for a young candidate, that has just completed administration or equivalent training and would like to start their professional career.