On behalf of the Leenaards Foundation, a philanthropic public utility foundation based in Lausanne, committed to the common good and living together. Active in the Lake Geneva region, it supports projects in the fields of culture, social affairs, science, and health. It also supports the ecological transition and works for a vibrant democracy.

Within a team of eight collaborators, you will play a central role in the smooth administrative, accounting, and organisational functioning of the structure.
In close collaboration with the Administrative and Financial Manager as well as the Programme Managers, you will actively contribute to the Foundation's operations by assuming the following responsibilities:

Ensure the administrative follow-up of support requests and prepare files for the commissions.

Support the eligibility analysis of projects with regard to the Foundation's mission and values.

Draft minutes, letters, and reports.

Prepare, update, and monitor management dashboards.

Perform accounting entries, ensure the follow-up of supporting documents, and contribute to the preparation of accounting documents.

Participate in budget monitoring in collaboration with the Administrative and Financial Manager.

Coordinate the interventions of external service providers (maintenance, IT, concierge, etc.) and ensure the follow-up of premises as well as the needs related to their proper functioning.

Actively participate in the Foundation's development projects, particularly in terms of digitalisation, implementation of new tools, optimisation of internal processes, and change management, in collaboration with the Administrative and Financial Manager.

Carry out routine secretarial tasks: reception, telephone, diary management, mail, databases, archiving, supplies, and general administrative support.

Participate in the logistical organisation of meetings, conferences, and internal events (preparation of rooms, equipment setup, participant reception, and logistical follow-up).

Beyond these responsibilities, you will work in a collaborative environment where everyone actively contributes to collective success. Your commitment, versatility, and team spirit will be essential assets to sustainably support the Foundation's development.

Organised, rigorous, and versatile, you appreciate environments where autonomy, collaboration, and continuous improvement combine daily.

You notably have:

A commercial employee CFC, a Bachelor’s degree, or equivalent training.

Proven experience in an administrative role that necessarily includes accounting entry.

Experience in project management and a good understanding of change management principles (Champion, Sponsor, stakeholders, operational relay...).

A strong interest in digitalisation, tool evolution, and process optimisation.

An excellent command of French as well as excellent knowledge of English.

Good knowledge of German (spoken and written) is an asset.

Very good command of MS Office tools.

Experience and ease with ERP, CRM solutions, or content management tools (CMS such as WordPress) is a real advantage. Knowledge of coding or website development is an additional asset.

Excellent writing skills and a strong ability to summarise.

Comfort with numbers, a keen sense of organisation and priorities.

Analytical ability, discernment, and absolute respect for confidentiality.

You are recognised for your:

Team spirit, sense of service and mutual support, with genuine availability to support your colleagues and contribute to the smooth running of the Foundation.

Organisation, rigour, and ability to manage priorities effectively.

Autonomy, discretion, and sense of responsibility.

Flexibility, versatility, and ability to invest in daily tasks, whether administrative, organisational, or logistical.

Taste for innovation, digitalisation, and continuous improvement.

Diplomacy, listening skills, and excellent interpersonal skills.

And if you are ready to take on this exciting challenge offering great prospects, send us your application as soon as possible!