Description

For our client, a global pharma company located in Lucerne, we are searching for a talented and motivated person as

Senior Associate, Administrative Services 100%

Your tasks:

· Working closely with the Executive Assistant to provide administrative support, including calendar management, correspondence, expenses, travel management and ad hoc projects

· Manage executive's calendar and conserve executive's time by using discretion in setting up and accepting appointments; gather pre-reads and background information when appropriate and follow-up on action points

· Liaise with other divisional support functions and stakeholders to ensure alignment and shared co-ordination of joint projects and meetings

· Manage complex schedules with internal & external stakeholders (such as Senior Leaders, Government organizations, Board members, NGO's and other high- level groups)

· Coordination and preparation of the VP's speeches, working documents and presentations for internal and external events in close cooperation with the Chief of Staff/Executive Director Operations and the Communications Lead

· Arrange and coordinate teleconferences and internal/external meetings (small and large); book meeting rooms, equipment, hospitality, etc.

· Working closely with the Executive Assistant and the Chief of Staff to schedule and handle logistics for internal and external meetings, off-sites, conferences and special purpose events as well as annual calendar planning

· Schedule and coordinate complex domestic and international travel; create detailed itineraries and adjust in real time, as necessary

· Manage expense reporting, purchasing and budget tracking

· Manage third-party subscriptions and resources, including renewals and memberships

· Collaborate with other assistants on an ongoing basis to align strategies, improve processes and foster a sense of community

· Participation and active role in organizational committees of regional events by providing input, ideas and sharing experience

· Manage SharePoint Sites, Teams Sites and Distribution Lists

· Support and coordinate special projects, including preparing & editing executive presentations

· General Secretarial and Clerical duties

Your qualification:

· High School Diploma or Equivalent

· Several years of administrative experience, especially in supporting Senior Executives

· Extensive experience in performing administrative work that requires analysis, initiative, flexibility, tact and independent judgment

· Ability to work under pressure with little or no supervision to handle multiple tasks, as well as demonstrate accuracy and strong attention to detail

· Ability to handle sensitive data with discretion and confidentiality

· Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines

· Excellent communication and organizational skills

· Proficiency in using MS Office Suite

· Tech savvy with experience with SAP (Ariba, Concur) preferred

· Work in a dynamic, fast-moving and collaborative environment

· Willingness to continuously acquire new competencies

· Good judgment, confidentiality and strong work ethics

· High degree of accountability

· Teamwork

Your application

Please apply online. For further information please contact your Gi Group recruiter, Ms. Susanne Junker (+41 76 335 16 58).