27 Jun

Administrative Assistant (Owner) 60%-80%

Crissier

Description

PLAZZA AG plans, realises, markets and manages real estate and real estate projects in Switzerland. The portfolio consists of residential and commercial properties as well as large development projects in the economic centres of Zurich and Lausanne.

To strengthen our team, we are looking for a committed, loyal and responsible personality as:

Administrative Assistant (Owner) 60%-80%

Under the responsibility of the Romandie Asset Manager. Working days are Monday and Wednesday full days. Tuesday and/or Thursday variably depending on occupancy rate, alternating between part-time and full-time.

Tasks

Ensure reception and telephone switchboard for tenants, clients and craftsmen, ensure their professional care, and guarantee the management of the meeting room

Secretarial management (supplies and office equipment, meeting room, mail, archives etc.)

General administrative support for the Property Manager and the Asset Manager in managing a portfolio of residential and commercial properties located in Crissier

Support in the rental process, handling terminations, monitoring candidates, checking references, preparing lease contracts, monitoring rent guarantees, preparing apartment handovers and inventories (move-ins/move-outs)

Administrative follow-up of tenants: correspondence, handling complaints, organising appointments, coordination with craftsmen

Assistance with creditor invoice processing, receipt, checking and forwarding for accounting

Entry and updating of basic data in the property management software (RIMO and Garaio REM)

Handling claims, opening files, coordination with insurers and service providers

All other administrative tasks related to property management

Profile

Possess a commercial apprenticeship certificate (CFC) and have proven experience (3 years), ideally in the real estate sector or a property management company for an administrative and technical assistant position

Reliable, friendly and service-oriented personality, enjoying contact with customers and able to express oneself with ease. Equipped with excellent communication skills, great listening ability and a good team spirit, representing the company’s image with care and professionalism.

Analytical mind, structured working method, administrative and organisational rigour

Excellent command of French, knowledge of German would be an asset

Proficient in MS Office (Word, Excel, Outlook) and ideally in real estate-related software (RIMO and Garaio REM)

What we offer

A varied and diverse position within a dynamic and motivated team. A valued and respectful corporate culture

A stimulating environment promoting the development of your responsibilities and skills

Support for initial and ongoing training

Attractive employment conditions and appropriate remuneration (including a free parking space in Crissier, also usable at weekends), 5 weeks’ holiday, an additional week off between Christmas and New Year, as well as 41.75 working hours per week for a 100% rate