Administrative Assistant (40% to 60%)

Join a dynamic company and actively contribute to its smooth daily operation!

On behalf of one of our clients, a company active in the construction sector, we are looking for a diligent, versatile, and service-oriented Administrative Assistant (40% to 60%). We prefer candidates with proven experience within a construction sector company to ensure a quick understanding of the processes and specific challenges of the field.

Your tasks

Reception & Secretariat

Ensure the physical and telephone reception of visitors and clients
Receive, filter and forward calls
Manage incoming and outgoing mail as well as emails
Scan, file, archive and manage documentation
Prepare shipments and postage
Organise meetings (invitations, room bookings, preparation of agendas)
Participate in meetings, write minutes and ensure follow-up on decisions

Administration & Commercial Management

Handle the company’s general correspondence
Prepare and follow up on requests for quotations
Establish client order confirmations
Place supplier orders and monitor deadlines
Invoice client deposits and various services
Ensure administrative follow-up of after-sales service
Verify and forward accounting data to the relevant departments

Human Resources

Manage personnel files and associated administrative documents
Monitor working hours, absences and holidays
Handle sickness and accident notifications with social insurance
Prepare work certificates and other HR documents
Participate in payroll and statement preparation
Ensure compliance with staff regulations and labour legislation
Publish recruitment advertisements, organise interviews and follow up on applications
Maintain contact with temporary employment agencies
Check timesheets and agency invoices
Participate in the administrative management of apprentices and interns
Manage workwear orders

Your profile
Federal VET Diploma in Business Administration or equivalent training
HR manager certificate is an advantage
Minimum 2 to 3 years’ experience in a similar role, ideally within a construction sector company
Excellent interpersonal skills and customer service orientation
Very good organisational and writing skills
Proficient in MS Office tools (Word, Excel, Outlook)
Experience with ERP or management software
French: native language
German: good knowledge (an advantage)
English: good knowledge (an advantage)
Autonomous, discreet, diligent and versatile person

We offer
A varied position with many responsibilities
A dynamic and friendly working environment
A versatile role at the heart of the company
A flexible workload between 40% and 60%
A long-term collaboration within a thriving SME